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How We Use the Donations
Use of Donation

Income is donated by members and the general public. As recipients and operators, we absolutely understand the importance of making proper use of donations. We are also committed to applying funds to various projects that can improve the development of rural areas in China. The Institute for Integrated Rural Development (IRD) Hong Kong is a charity registered and approved by the government (File No .: 91/7188). Applicants who donate HK $ 100 or above can apply for a tax deduction on receipt.

How will your donation reach the recipient?

Funding guidelines

  1. To ensure that the money raised actually reaches the helper's hand in need of financial aid, Wo Tau has the following financial code:
  2. All proceeds must be used in accordance with the purpose of the Institute for Integrated Rural Development (IRD). Our members and staff conduct research, assessment and design projects in the target areas and conduct regular monitoring at the project sites to ensure that the donations are properly used in various projects.
  3. In order to make more donations to the recipient community, we proactively cut costs while spending less than 10% of our total annual revenue. Except for full-time staff, all consultants and members of the Institute for Integrated Rural Development (IRD) are obligatory.
  4. According to the association's rules and regulations, the Institute for Integrated Rural Development (IRD) needs to hold a member conference every year to report its annual work and financial status. Our financial report is audited by authorized accountants and auditors. The IRD also uploads its annual report on the website and the donors will also receive the report.
  5. All funds approved by the Institute for Integrated Rural Development (IRD) will be collected by the members of the IRD employees in mainland China or local bank accounts in the Mainland and submitted to the counterparts.                                                                 - Funds for living expenses are paid directly to the recipient schools for sign-off            - Funding for the construction of school buildings, teachers or student dormitories is signed by the county Board of Education or the head of the Department of Education           -The subsidized teachers or their training fees will be paid by the teachers themselves and the responsible organizations                                                                                       - Funded health care and economic development projects are signed together by the township government and assisted farmers. 
  6. The money raised by Institute for Integrated Rural Development (IRD) will be credited to a separate bank account. The account must be signed by two members of the Executive Committee together with the authorization seal of the Institute for Integrated Rural Development (IRD) and the fund management committee resolution to extract the record of the money for utilization. The financial report is verified annually by a professional auditor and will be posted on the website of the Institue for IRD and emailed to donors seeking solicitation. The report will also include the progress of various funding schemes. The Institue for IRD is a registered society in Hong Kong. Our organization strictly complies with the regulations of the Hong Kong SAR Government concerning the registration of associations.
  7. All funds donated by the Institute for IRD must have receipt documents. Parents of children who are subsidized for living expenses are required to sign the documents stating the funding and projects. The relevant schools must keep the original receipts for verification by the Institue for IRD and the relevant schools and educational institutions may keep the copies. When members of the Institue for IRD visit schools, they will sample interviews with the subsidized families, if they found there are any problems, they will be accountable to the relevant units that signed the agreement.
  8. When subsidizing the construction of school buildings, teachers or student dormitories, the Institute for IRD will pay the funds to the responsible unit in two installments: One is before the project is completed and another one is the project has completed, it will be cleared by the members of the Institute for IRD. The Institute for IRD will require the parties concerned to mail the project photocopy of the documents to the Institue for IRD for the record, and the organization will check all the original documents to ensure that all expenditures are well documented.

If you have any questions about the donation content, please contact us at 2736 7383 or info@harvest.org.hk.

In order to ensure that the donations procedure are understood by the donors, the organization has the following code of practice:

  1. In October and March of each year, donors who subsidize student living expenses receive quarterly transcripts and student letters sent by the Institure for IRD to assist students.
  2. In March each year, donors who subsidize the Rural Teacher Scheme received a report on the work of the previous year from the Institure for IRD.
  3. In March each year, donors who fund the medical plans receive a report on the progress of the previous year, sent by the Institure for IRD.
  4. In August each year, donors who fund other programs receive a report on the progress of the previous year, sent by the Institure for IRD.

To ensure donors' contributions can really help children in need, the Institute for Integrated Rural Development (IRD), Hong Kong strictly complies with the following donation process.

Grants will be awarded to needy students in one of the following ways:

  1. Through the local Education Bureau
  2. ThroughSchool
  3. Through Pupils parents

 

  1. If the local education bureau substitutes grants, the Education Bureau must send the money within one week to the head of the school where the child aided, and the process must be accompanied by a witness, including an officer authorized by the Education Bureau and a student Parents' representatives. The three parties must sign and seal the Financial Aid Receipt (Education Bureau) at the same time.
  2. If the staff of IRD handed over the grantee's principal or school principal in person, both parties are required to sign the Affidavit Grant Certificate (School) on behalf of the Institute for Integrated Rural Development (IRD), Hong Kong and the local school, respectively, and seal them.
  3. If parents of beneficiary children (or guardians) are personally handed over by the staff of IRD, both parties sign the Student Financial Assistance Grant Form.
  4. Each family of recipient student receives a copy of the student support letter ("Come and go to school") in duplicate, setting out the names and classes of the children who are aided and the amount and purpose of the subsidy. It must be signed by student, school representatives and parents. A copy of this record is kept by the student's family and the other copy is filed with the relevant Education Bureau or school and filed for immediate availability at the Institute for Integrated Rural Development (IRD), Hong Kong.
  5. Each student child aided is required to complete a "Student Archives" and a "Student Records Form", which is collected by the school where the student is attending and the local Education Bureau, and submitted to the Hong Kong Fertile Land Development Corporation one month after receipt of the scholarship receipt Archive.
  6. Members of the Institute for Integrated Rural Development (IRD), Hong Kong visit families of aided schools and schoolchildren on a regular basis. If they find discrepancies with the records, they reserve the right to pursue accountability to the relevant organizations and individuals who signed the agreement via administrative channels and / or legal channels .

Download Mainland student work program (Microsoft Word file).
 

Application for "Special Assistance" conditions:

  1. Applicants must be students now eligible to be funded by the Institute for Integrated Rural Development (IRD), Hong Kong.
  2. After the families of applicants received the general subsidy, there are still fundamental financial difficulties.

Application for "Special Aid Scheme":

  1. Applicants should submit an application to the Institute for Integrated Rural Development (IRD), Hong Kong Office, fill out the application form with supporting information (if necessary).
  2. Mainland office staff will check the situation within a week, fill out the recommendations and report to the Hong Kong office.
  3. The Hong Kong office approves the application and approval amount within 5 working days and sends it back to the Mainland office.
  4. If the application is approved, the Mainland office will send the grant to the applicant within three working days and sign the document for verification.

Note:

  1. If a member or appointed representative of the Institute for Integrated Rural Development (IRD) is located in Hong Kong within three working hours immediately; if it is mailed to Hong Kong, please refer to the mailing time within the next working day after the Institute for Integrated Rural Development (IRD), Hong Kong makes a written request.